Advataxes App is now available in the Google Play Store and the Apple App Store. Our App is an extension of our web application.
As is the case with our employee expense web application, the strength of this App is the handling of recoverable Canadian GST/HST/QST. It can be used for both expenses and allowances that are reimbursed by an organization to its employees and volunteers.
The app precalculates paid GST/HST/QST as well as claimable GST/HST/QST that can be compared to taxes actually paid and as indicated on the digital image of the attached invoice, that is available in the same window and if necessary, the tax amount can be rectified by each employee. There are no tax codes in Advataxes.
GST/HST/QST rates are updated by us. Precalculated GST/HST/QST paid is either on a “tax included” basis or on a “tax extra” basis. The app uses the exact method for GST/HST & QST purposes.
The distance calculator provides the distance between two addresses or points of interest in North America, expressed in kilometers. For lodging expenses, the App is designed to get extra information by calculating the average cost per employee per night. There are a series of warnings and security features that are included, such as when there is an identical expense that has already been posted, when a tip amount exceeds a certain threshold, when values inserted are incompatible.
You can select up to two levels of approval, so an employee can submit an expense report to their supervisor who can review it and then submit that same expense report to the finance department.
There are a series of functionalities to upload pictures of your receipts and inset them to each expense report. Furthermore, there is a functionality to merge several images of a receipt such as multi-page hotel bills, into one PDF. Each employee can access expense reports and digital images that have already been filed.
The App provides the automatic conversion of the following foreign currency: USD, EUR, GBP, CNY, HKD, INR, JPY, and MXN to CAD. The App can be displayed in both English or French at the employee level. The App has to be used online, and your data is stored in a secure data center that is located in Canada.
Advataxes can also be used by non-Canadian GST/HST/QST registrants when filing travel expenses. The distance calculator also covers US point of interests and is available in miles rather than kilometers for US entities.